Maryland EXCELS Toolkit  

Program Improvement Plan (PIP)

Quality programs are dedicated to continuous improvement. They focus efforts on building positive relationships and creating learning environments that engage children in purposeful activities. A Program Improvement Plan is part of the continuous improvement process in which programs assess their strengths and opportunities for growth, set achievable goals, and develop realistic plans for improvement.

checklist
Plan for Ongoing Quality Improvement

This section explains the requirements for Accreditation and Rating Scales: Program Improvement Plan: ACR 3.5. Explore the Requirements tab to gain an understanding of the documentation needed based on your program type.

Requirements

Let's look at the requirements for Accreditation and Rating Scales: Program Improvement Plan: ACR 3.5. Key requirements are marked by a bright dot. Select each dot for information about what to include in your documentation.

Select the option that applies to your program type:

 

Child Care Center
ACR 3.5: Program Improvement Plan Process for continuous quality improvement developed and implemented, informed by ERS / CLASS assessment(s), accreditation self-study, and program priorities, including school readiness goals and objectives Documentation to submit: Program Improvement Plan (PIP) and Statement of the Process of Program Improvement

Family Child Care
ACR 3.5: Program Improvement Plan Process for continuous quality improvement developed, informed by FCCERS-R assessment, accreditation self-study, and program priorities, including school readiness goals and objectives Documentation to submit: Program Improvement Plan (PIP) and Statement of the Process of Program Improvement

School-Age Only
ACR 3.5: Program Improvement Plan Process for continuous quality improvement developed, informed by SACERS assessment, accreditation self-study, and program priorities and goals Documentation to submit: Program Improvement Plan (PIP) and Statement of the Process of Program Improvement

 

Instructions

To meet the requirements for Accreditation and Rating Scales: Program Improvement Plan: ACR 3.5, you will submit a Program Improvement Plan and statement about your program’s improvement process.

  • The Program Improvement Plan addresses:
      • Any Environment Rating Scale (ERS) or Classroom Assessment Scoring System (CLASS) subscale scores below 4.5 from the MSDE-approved onsite assessment
      • Accreditation Self-Study
      • Program priorities
      • School readiness goals and objectives
    • The statement will describe how your program developed and implemented a Program Improvement Plan that addresses school readiness goals and overall program improvement.





Program Improvement Plan

A Program Improvement Plan is a strategic approach to ensure that children and families receive the quality care and education they expect and deserve. By gathering and analyzing assessment data from external ratings, programs take a giant step toward the ongoing improvement that leads to high quality service. As part of Maryland EXCELS, programs align their strategic improvement plans with school readiness goals that put children on a path for success.

 

What does the documentation look like?

  • The Program Improvement Plan addresses:
    • Any Environment Rating Scale (ERS) or Classroom Assessment Scoring System (CLASS) subscale scores below 5.0 from the MSDE-approved onsite assessment
    • Accreditation Self-Study
    • Program priorities
    • School readiness goals and objectives
  • The statement explains your program’s process for program improvement. It describes how the Program Improvement Plan was developed and implemented to address school readiness goals and overall program improvement.
 

How can you tell if you're on the right track?

Review the Program Improvement Plan and underline or highlight sections that address each requirement (scores below 5.0, accreditation self-study, program priorities, school readiness goals and objectives).

Review your statement in a similar way to make sure it explains your program’s process for program improvement and plans that address school readiness goals and overall program improvement

 

Where can you learn more?

The Maryland EXCELS Program Improvement Plan form is available on the Maryland EXCELS website. You’ll also find additional resources for developing a Program Improvement Plan along with a sample plan.

Maryland EXCELS Program Improvement Plan resources

Program Improvement Plan - Maryland Excels

The Maryland EXCELS Program Improvement Plan form is designed to identify, support, and evaluate progress areas, program goals, program strategies, responsible parties, timelines, and needed resources. As a process for continuous quality improvement, the PIP should be reviewed on a regular basis, updated annually, and uploaded to the Maryland EXCELS system to meet the requirements of the Accreditation and Rating Scales Standards.

Final Touches

Check your documentation one more time as you prepare to upload it to the Maryland EXCELS System.

 

Check to be sure your documentation includes:

 
  • Any Environment Rating Scale (ERS) or Classroom Assessment Scoring System (CLASS) subscale scores below 5.0 from the MSDE-approved onsite assessment
  • Accreditation Self-Study
  • Program priorities
  • School readiness goals and objectives
 
 

Save your document:

  • Use a file name that you can find easily when you upload it to the system. (example: program-improvement.docx)
  • Use any one of these formats:
    • Typed electronic version of your Program Improvement Plan and statement (examples: Microsoft Word, PDF)
    • Scanned versions of your Program Improvement Plan and statement (examples: PDF, PNG, JPG)

Next Steps

Use the following guide to upload your documentation, look ahead, and think about a plan for ongoing improvement.

 

Step 1: Prepare to Upload Documentation

  • Locate your username and password for logging into your Maryland EXCELS account
  • Locate where you saved your written document on the computer
 

Step 2: Look Ahead and Plan for Improvement

Look Ahead

Congratulations! You are ready to submit documentation for Accreditation and Rating Scales: Program Improvement Plan: ACR 3.5. If you meet the requirements, celebrate your commitment to ongoing improvement and each step you take toward demonstrating your program’s high quality.

Plan for Improvement

Continue to set high goals for your program and see how far you can go. Remember to update any documentation in the Maryland EXCELS System.

 

Step 3: Upload Your Documentation (ACR 3.5)

Log in to the Maryland EXCELS System to upload your documentation.

screenshot of Maryland EXCELS upload screen with a comment box
Upload Documentation