Maryland EXCELS Toolkit  

Lead Staff List & Child Care Credential Certificates

Ongoing training is important to everyone in the workforce. It is one way to develop the knowledge and skills necessary to fulfill the roles and responsibilities of any job. For the child care community, ongoing training helps practitioners develop the knowledge and skills needed to deliver quality programs to children and families. Training in program administration and business practices helps administrators, directors, and managers meet the demands of leading a successful child care program. Programs participating in Maryland EXCELS are encouraged to seek ongoing training and to participate in Maryland’s Child Care Credential Program.

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Quality Staff Deliver Quality Programs

This section explains the requirements for Staff Qualifications and Professional Development: Education/Experience: STF1.4. These requirements focus on documenting the credentials of your program’s lead staff.

Explore the Requirements tab for more information based on your program type:

Requirements

Let’s look at the requirements for Staff Qualifications and Professional Development: Education/Experience: STF1.4. Key requirements are marked by a bright dot. Select each dot for information on lead staff and credentialing requirements.

Select the option that applies to your program type:

 

Child Care Center

Family Child Care

School-Age Only

 

Instructions

All programs will upload documentation of each lead staff member’s credentials. The specific requirements for Staff Qualifications and Professional Development: Education/Experience: STF1.4 vary slightly depending on your program type.

Child Care Center Requirements

  • A list of Lead Staff / Teachers, including the Director
  • Credential Certificates showing that at least 60% of the lead staff hold the appropriate credentials

Family Child Care Requirements

  • A list of Lead Staff / Teachers, including the Provider and Co-Provider
  • Credential Certificates of lead staff, provider, and co-provider
  • Large Family Child Care Homes show that at least 60% of the lead staff hold the appropriate credentials

School-Age Only Requirements

  • A list of Lead Staff / Teachers, including the Director
  • Credential Certificates showing that at least 60% of the lead staff hold the appropriate credentials





Lead Staff / Teachers

A lead staff member is the person assigned by the program to be responsible for the overall functioning and supervision of the classroom including but not limited to, licensing requirements, educational programming, and parent communication.

To meet the requirements for STF 1.4, at least 60% of your lead staff members must be credentialed at Level 4 or higher. A provider, co-provider, or director who serves as a lead teacher should be listed as both the Director and Lead Staff / Teacher.

Providers / co-provider, and directors may have an Administrator Credential (Level 1 or higher) or Staff Credential (Level 4 or higher).

 

What does the documentation look like?

Documentation includes a list of all lead staff and their credentials. Only list your program’s lead staff members, including the provider, co-provider, or program director. Information on other staff members (ex. assistant teachers, aides) is not required.

 

How can you tell if you're on the right track?

You are on the right track if your list includes all of the lead staff in your program and the following information for each person:

  • Name
  • Date of birth
  • Start date of employment with your program
 

Where can you learn more?

The Credentialing Branch of Maryland’s Office of Child Care offers additional information on credentialing requirements and training.

Child Care Credential Program

Child Care Credential Program

Credentials are issued for a 12-month period and may be renewed if you continue working in a registered or licensed child care program, complete continued training for the applicable credential level, and participate in professional activities related to the child care profession for the applicable level.






Maryland Child Care Credential

The Maryland Child Care Credential recognizes child care providers who go beyond licensing and registration regulations. There are seven levels of staff credentials and four administrative levels. Each level recognizes an individual’s achievement of a specific number of training hours, years of experience, and professional activities which lead to quality child care.

 

What does the documentation look like?

You will upload a valid (non-expired) credentialing certificate for all lead staff members who are credentialed at Level 4 or higher (Staff Credential) or a Level 1 or higher (Administrator Credential).

 

How can you tell if you're on the right track?

You gathered credential certificates for lead staff members who are credentialed at Level 4 or higher (Staff Credential, or at Level 1 or higher (Administrator Credential).

 

Where can you learn more?

Interested in learning more about the Child Care Credential Program: how to apply, requirements at each level, or how to move up in the levels? You can contact your

Quality Assurance Specialist

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or local

Child Care Resource Center

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The Maryland Child Care Credential Program booklet provides detailed information, as well. Locate and download the booklet from the link titled "The Child Care Credential Program Booklet" listed on this site:

Final Touches

Check your lead staff credential information one more time. Make sure that credential certificates are valid (non-expired) and that the individuals you identify as lead staff correspond with the names on the documentation you are submitting.

  • Gather necessary documentation for each lead staff member. Remember, to meet the requirement at least 60% of your lead staff must have either a Staff Credential at Level 4 or higher or an Administrator Credential at Level 1 or higher.
  • Be sure to include the following information for each lead staff member on the list:
    • Lead staff member’s name
    • Date of birth
    • Start date of employment with your program
 

Check to be sure your documentation includes:

 
 
 

Save your document:

  • Scanned versions of Credential Certificates for all lead staff members (examples: PDF, PNG, JPG)

Next Steps

Use the following guide to upload your documentation, look ahead, and think about a plan for ongoing improvement.

 

Step 1: Prepare to Upload Your Documentation

  • Locate your username and password for logging into your Maryland EXCELS account
  • Locate where you saved your written document on the computer
 

Step 2: Look Ahead and Plan for Improvement

Look Ahead

If your lead staff hold credential certificates at Level 4+ or higher, you may be ready to upload documentation for STF 1.5. Review the STF 1.5 requirements to see if your program meets those requirements. Remember, you can contact your local Quality Assurance Specialist or local Child Care Resource Center for assistance.

Plan for Improvement

If you have staff members who either are not enrolled in the credential program, or who do not hold a Level 4+ credential or higher, consider ways to encourage your staff to pursue credentialing or advance in their own careers and professional development. These credentials help your program meet the requirements of higher quality ratings.

 

Step 3: Upload Your Documentation (STF 1.4)

Log in to the Maryland EXCELS System to upload the Credential Certificates for your lead staff. Open STF 1.4 and follow these steps to add staff members and their credential information:

screenshot of Maryland EXCELS 'Add a Staff Member' screen
Staff list
screenshot of more detailed Maryland EXCELS 'Add a Staff Member' screen
Add a Staff Member
screenshot of Maryland EXCELS upload screen with a comment box
Upload Documentation