Maryland EXCELS Toolkit  

Lead Staff List and Child Care Credential or Equivalent Training Certificates

Ongoing training is important to everyone in the workforce. It is one way to develop the knowledge and skills necessary to fulfill the roles and responsibilities of any job. For the child care community, ongoing training helps practitioners develop the knowledge and skills needed to deliver quality programs to children and families. Training in program administration and business practices helps administrators, directors, and managers meet the demands of leading a successful child care program. Programs participating in Maryland EXCELS are encouraged to seek ongoing training and to participate in Maryland's Child Care Credential Program.

open doorway with welcome mat
Quality Staff Deliver Quality Programs

This section explains the requirements for Staff Qualifications and Professional Development: Education / Experience: STF1.3. These requirements focus on documenting your lead staff's credentials or equivalent training.

Explore the Requirements tab for more information based on your program type.

Requirements

Let's look at the requirements for Staff Qualifications and Professional Development: Education / Experience: STF1.3. Key requirements are marked by a bright dot. Select each dot for information on lead staff and credentialing requirements.

Select the option that applies to your program type:

 

Child Care Center

Family Child Care
STF 1.3: Education / Experience Provider and Co-Provider (or for a Large Family Child Care Home, 60% of lead staff) hold: a current Maryland Child Care Staff Credential at Level 3 or higher; an Administrator Credential at Level 1 or higher; or the equivalent credential training for that level. Documentation to submit: List of lead staff and their Credential or Equivalent Training Certificates

School-Age Only

 

Instructions

All programs will upload a list of lead staff members and their credentials or proof of equivalent training. The specific requirements for Staff Qualifications and Professional Development: Education and Experience: STF1.3 vary slightly depending on your program type.

Child Care Center Requirements

  • A list of Lead Staff / Teachers, including the Director
  • Credential Certificates or approved training certificates showing that at least 60% of the lead staff hold the appropriate credentials

Family Child Care Requirements

  • A list of Lead Staff / Teachers, including the Provider and Co-Provider
  • Credential Certificates or approved training certificates of lead staff, provider, and co-provider Large Family Child Care Homes show that at least 60% of the lead staff hold the appropriate credentials

School-Age Only Requirements

  • A list of Lead Staff / Teachers, including the Director
  • Credential Certificates or approved training certificates showing that at least 60% of the lead staff hold the appropriate credentials





Lead Staff / Teachers

A lead staff member is the person assigned by the program to be responsible for the overall functioning and supervision of the classroom including, but not limited to licensing requirements, educational programming, and parent communication.

To meet the requirements for this criterion, at least 60% of your lead staff members must be credentialed at Level 3 or higher or have equivalent credential training. A provider, co-provider, or director who serves as a lead teacher should be listed as both the Director and Lead Staff / Teacher.

Providers / co-provider, and directors may have an Administrator Credential (Level 2 or higher) or Staff Credential (Level 3 or higher) or equivalent credential training.

 

What does the documentation look like?

Documentation includes a list of all lead staff and their credentials or equivalent training. Only list your programs lead staff members, including the provider, co-provider, or program director. Information on other staff members (ex. assistant teachers, aides) is not required.

 

How can you tell if you're on the right track?

Your list includes all of the lead staff in your program and the following information for each person:

  • Name
  • Date of birth
  • Start date of employment with your program
 

Where can you learn more?

The Credentialing Branch of Maryland's Office of Child Care offers additional information on credentialing requirements and training.

Child Care Credential Program

Child Care Credential Program

The Maryland Child Care Credential Program recognizes individual child care providers who increase their qualifications beyond the requirements of state licensing and registration regulations. There are six staff credential levels and four administrator levels offering various recognition of achievement based on a child care provider's professional development/education, years of experience, and professional activities.






Maryland Child Care Credential

The Maryland Child Care Credential recognizes child care providers who go beyond licensing and registration regulations. There are seven levels of staff credentials and four administrative levels. Each level recognizes an individual’s achievement of a specific number of training hours, years of experience, and professional activities which lead to quality child care.

 

What does the documentation look like?

You will upload a valid (non-expired) credentialing certificate for all lead staff members who are credentialed at Level 3 or higher (Staff Credential) or at Level 1 or higher (Administrator Credential).

 

How can you tell if you're on the right track?

You gathered credential certificates for lead staff members who are credentialed at Level 3 or higher (Staff Credential), or at Level 1 or higher (Administrator Credential).

 

Where can you learn more?

Interested in learning more about the Child Care Credential Program: how to apply, requirements at each level, or how to move up in the levels? You can contact your

Quality Assurance Specialist

(null)

(null)

or local

Child Care Resource Center

(null)

(null)

The Maryland Child Care Credential Program booklet provides detailed information, as well.

The Maryland Child Care Credential Program booklet provides detailed information, as well. Locate and download the booklet from the link titled "The Child Care Credential Program Booklet" listed on this site:






Equivalent Training

Staff Qualifications and Professional Development: Education / Experience: STF 1.2 allow providers and staff who do not currently hold a Maryland Child Care Credential to submit proof of equivalent training.

What does the documentation look like?

Equivalent training may be documented with the following Core of Knowledge hours:

90 clock hours of Core of Knowledge training that includes a minimum of 20 clock hours in Child Development and 20 clock hours in Curriculum Methods.

 

How can you tell if you're on the right track?

Your documentation shows that at least 60% of your lead staff members is credentialed at Level 3 or higher, or they have training that is considered equivalent credential training.

 

Where can you learn more?

Maryland Family Network (MFN) provides statewide training. Visit their Clearinghouse Calendar and search for approved training workshops throughout Maryland.

Maryland Family Network's Statewide Training Clearinghouse Calendar

For Child Care Providers | Maryland Family Network

Training is available to help new and current child care providers meet minimum state requirements and to achieve higher levels of professional development. These training sessions are approved by the Child Care Administration and are offered by trainers and training organizations across the state.

You may find this resource helpful in understanding specifically the types and formats of documentation that are appropriate and considered equivalent training.

Satisfying STF Level 2 and Level 3 Criteria

(null)

(null)

Final Touches

Check your lead staff credentialing and/or equivalent training documentation. Ensure that credential certificates are valid (non-expired) and that the individuals you identify as lead staff correspond with the names on the documentation you are submitting.

  • Gather necessary documentation for each lead staff member. Remember, to meet the requirement at least 60% of your lead staff must either be credentialed at Level 3 or higher or prove equivalent credential training; or hold an Administrator Credential at Level 1 or higher
  • Be sure to include the following information for each lead staff member on the list:
    • Lead staff member's name
    • Date of birth
    • Start date of employment with your program
 

Check to be sure your documentation includes:

 
 
 

Format to use:

Scanned versions of Level 3 or higher credential certificates or documentation of equivalent training for all lead staff members (examples: PDF, PNG, JPG)

Next Steps

Use the following guide to upload your evidence, look ahead, and think about a plan for ongoing improvement.

 

Step 1: Prepare to Upload Your Document

  • Locate your username and password for logging into your Maryland EXCELS account
  • Locate the document you saved on the computer
 

Step 2: Look Ahead and Plan for Improvement

Look Ahead

If your lead staff hold Level 4 or Level 5 credentials, you may be ready to upload documentation for higher quality ratings. Review the requirements for STF 1.4 and STF 1.5 to see if your program meets those requirements. Remember, you can contact your local Quality Assurance Specialist or local Child Care Resource Center for assistance

Plan for Improvement

If you have staff members who either are not enrolled in the credential program, or who do not hold a Level 4 credential or higher, consider ways to encourage your staff to pursue credentialing or advance in their own career and professional development. These credentials help your program meet the requirements of higher quality ratings.

 

Step 3: Upload Your Documentation (STF 1.3)

Log in to the Maryland EXCELS System to upload the credential certificates or documentation of equivalent training for your lead staff. Open STF 1.3 and follow these steps to add staff members and their credential information:

screenshot of Maryland EXCELS 'Add a Staff Member' screen
Lead Staff List
screenshot of more detailed Maryland EXCELS 'Add a Staff Member' screen
Lead Staff List - Detailed
screenshot of Maryland EXCELS upload screen with a comment box
Upload Documentation